October 25th Bod Meeting Minutes

[Pennies2Cents]

(I)Family Memberships Approval:

Motion by Jack (Txav8r)

2nd: By John (jroescher

All in favor: Agreed


Section 4. Membership Dues

Paragraph 1:

The members of the organization will be subject to the annual dues effective January 1, 2010. The bylaws are still currently under strict review and will be amended after a complete discussion & vote.
·

$25 Individual Membership
·

$40 Married Couple Membership

$50 Family Membership up to 3 members. Married Couple plus Dependant (age 13 to 18)
$5 per additional member added to Family Membership. Must be residing at the same principal residence.
Proof of residency is required.
All membership cards will be issued once the application and payment is received in full.
·Each adult member receives 1 card & 1 vote with full name printed on card.
·Each Dependant receives 1 membership card with full name printed on card.
·No refunds will be given on previous paid accounts as stated in the By Laws.


Paragraph 2:

All membership dues are for a period of 1 year and renew on the respected anniversary date unless otherwise stated. Sponsor/Commercial Membership dues are renewable at the start of the fiscal year.

Paragraph 3:

Failure to pay the yearly membership dues will result in cancellation of specified membership in the organization. Individual Memberships will default to Web Member status.


Paragraph 4:

No refunds will be made.

Section 5.

Membership Status

Paragraph 1: Termination of any Membership –

The Board of Directors, by affirmative vote of two-thirds of all of the members of the Board, may suspend or expel any member for cause upon review by the board. Any act that is deemed detrimental to the benefit of the organization is grounds for cause.


Paragraph 2: Reinstatement –

Any former member, who left the organization in good standing, wishing to join again, may do so by completing a membership application and paying the yearly membership dues. Any member who was not in good standing should submit their membership application to the Board for approval. The Board of Directors, by affirmative vote of two-thirds of all the members of the Board must approve of the reinstatement.


Paragraph 3: Transfer of Membership –

Membership in this organization is not transferable or assignable.

(I)Moderators Needed:

The following charter members will be asked to join our Moderating team.
(a)RayAllen


(b)Scorpino-Erik

Jack (Txav8r) is to notify them of our request and will report back to the BOD on the status of their acceptance.


(II)Window Decals:

Announcement will be made to all web & charter members that window decals are now available. The decals will be available at any of our member meetings. The next scheduled meeting is set for November 15, 2009

(a)Charter Members- allowed 1 free decal + 1 @ $2.00 Limit 2
(
b)Web Members- $2.00 limit (1)

(III)Sponsorship & Speaker Contracts

Any and all contracts created for the purpose of TMAC & MAAST Sponsorships are to include 2 BOD Members, specifically (1) Officer being the Treasurer and 1 Director.

Motioned by Eve (Pennies2Cents)

2nd: Rob (Mr. Cob

All in favor: Agreed

(IV)TMAC STATUS:

Alex (aggman) is currently in charge of working on the tentative dates for the event as well as contacting potential guest speakers. He will report to the BOD with all information obtained from hotels, speakers, vendors etc.

(V)TMAC Website:


Rob (Mr. Cob) is heading up the TMAC website. Coming Soon!


(VI)Larger Storage Unit:

Still Topic of Online Discussion but as of today October 25th. However, We the BOD agree that a larger unit is not necessary and we will remain with the current storage unit until further notice and/or the contract is expired.


(VII)Moderating Guidelines:

BOD & MODERATOR Morale:

The moderating guidelines & BOD morale will be discussed in further detail in an online discussion with all BOD members present. More details to come once the guidelines have been approved and voted on by the Board of Directors. (John’s Law)

(VIII)Sponsorship Committee Guidelines:

The Sponsorship Guidelines will be discussed in further detail in an online discussion with all BOD Members present. More details to come once the guidelines have been created, approved and voted on by the Board of Directors.

(IX)Events Coordinator Guidelines:

The Events Coordinator Guidelines will be discussed in further detail in an online discussion with all BOD members present. More details to come once the guidelines have been created, approved and voted on by the Board of Directors.

(X)Expired Gift Certificates:

MAAST currently has (2) $50.00 Gift Certificates to one of our Sponsors Pacific East Aquaculture that will be expiring on October 31, 2009. Due to the expiration date fast approaching we the Board of Directors has agreed to purchase coral and to give it away as door prizes at our regular member meetings.

Motioned By Jack (Txav8r)

2nd by Sherri

All in favor: Agreed


(XI)Feedback Forums:

The requested feedback forums will be discussed in further detail in an online discussion with all BOD members present. More details to come once it has been discussed and voted on by the Board of Directors.