2015 Qtr 3 Minutes

[Justin]

My apologies for this running a little late but I've been pretty busy working on my new house and new tank build!

PDF of the Agenda with my Minute notes

3rd QTR minutes.pdf



3rd QTR. MAAST BOD MEETING
JULY 11, 2015
AGENDA/ GOALS OUTLINE/ Minutes


PLACE: SAN ANTONIO AQUARIUM
TIME: 12-1:45 PM Meeting began at 12:14 and 2nd by Justin Nelson
Attendance: Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
CALL MEETING TO ORDER
I. SECRETARY
A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
1. OLD BUSINESS No old business announced

II. FORUM MEMBER PARTICIPATION
A. DISCUSS IDEAS ON GAINING MORE ONLINE PARTICIPATION FROM THE MAAST MEMBERSHIP ONLINE
1. BOD PARTICIPATION IN THREADS WOULD POSSIBLY CREATE MORE DISCUSSION
2. NEW TOPICS!
o Discussion centered on a couple of points:
§ Linking Facebook to MAAST via included thread URL’s on FB posts
§ Looking into something similar to what R2R does with emails highlighting certain threads
§ Get the “What’s New” button to work.
· Currently have threads getting bumped off when multiple updates are made to a single thread
· Go to a 24hr refresh
o Decision was made that every BOD member create at least one open ended question thread or start a new thread a week to get participation up
o Motion to move the discussion on updating tapatalk to online by Justin; 2^nd by Zack
§ Done to limit the amount of time spent discussing nuances of tapatalk and focus meeting on bullet points in the outline
B. DISCUSS IDEAS ON GAINING MORE PARTICIPATION FROM MAAST MEMBERS AT THE MONTHLY MEETINGS
1. DISCUSS THE POSSIBILITY OFF CUTTING BACK TO QUARTERLY MEETINGS
a. PROS
b. CONS
2. CONTINUE THE DOOR PRIZE GIVEAWAY WITH PRIZES COMING FROM SPONSOR SIGN UPS AND RENEWALS
a. HAS THIS BEEN WORKING?

III. COMMITTEES
A. BYLAWS/ TOU (ALL BOD TO INCLUDE OFFICERS)
1. PER ARTICLEVIII THESE BYLAWS SHALL BE REVIEWED AT A MINIMUM INTERVAL OF 3 YEARS OR WHEN
DEEMED NECESSARY BY THE BOARD OF DIRECTORS
a. THIS IS STILL A PRIORITY. SEEKING COMMITTEE MEMBERS NOT ON THE CURRENT BOD FOR FULL
TRANSPARENCEY
The Discussion was centered on possibly having smaller meetings at member houses and having one big event each qtr where a raffle or door prize is offered

In an effort to gain more member locations chosen for meetings, discussion came up of offering the following Contest
Host of the Year award will be chosen among those members (including) BOD that offer up their home as a meeting location. Each Hosting member will be given a ticket for each meeting they host and be eligible for the following prize at the end of the year which will be chosen through a random draw:
$250.00 Gift Prize
The discussion was brought to a vote and passed with the following votes:
Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
No (0)
Abstain (0)

Meetings at Member houses will have the following parameters/guidelines:
Meeting will have a food budget of $150 Max
The discussion was brought up to a vote with the following results:
Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
No (0)
Abstain (0)