BOD Meeting October 25, 2009
Present:
Sherri (Sherri)- Treasurer
Eve (Pennies2Cents)- Secretary
Jack (Txav8r)
Alex (aggman)
Bill (bstreep)
Rob (Mr. Cob)
John (Jroescher)
Jennifer (Princer7)
Absent:
Steve (BigBird123)- President
Sean (CPReefguy)- Vice President
Michael (Lonestar)
(I)Steve Byrd:
On this day October 25th Steve Byrd (Bigbird123) has been declared by the BOD temporarily incapacitated of completing his obligations as the President due to a leg injury while on his regular job. Until further notice is given.
Motion made: Sherri (Sherri)
2nd: John (jroescher)
All in Favor: Agreed
(II)Virtual BOD Meetings:
Amendment to Article IV, Section 3 of the by-laws.Shall read the following information listed below.
Motion by Alex (aggman)
Motioned 2nd’ by Rob (Mr. Cob)
All in favor: Agreed
ARTICLE IV – MEETINGS
Section 1. Membership Meetings
Paragraph 1: The regular membership meetings of the organization shall be held monthly.
Paragraph 2: A quorum for the conduct of the business of the organization shall consist of not less than one-fifth (1/5) of the voting membership.
Paragraph 3: Special membership meetings may be called if deemed necessary by the President, the Board of Directors or not less than one-tenth of the general voting-enabled membership.
Section 2. Meetings of the Board of Directors
Paragraph 1: The Board of Directors shall meet quarterly at the call of the President or by the request of a minimum of three Board members for the conduct of the business affairs of organization.
Paragraph 2: A two-thirds representation of the Board members shall constitute a quorum for the conduct of the business of the Board. If a meeting of the Board of Directors fails to obtain a quorum of its members, it will adjourn until a quorum is present. The fact of the adjournment and its reason shall be noted in the minutes of the Board of Directors.
Paragraph 3: When a quorum is met, each Board member is allotted a single vote per voting issue. A seventy-five percent agreement must be obtained for the passing of any proposals or decisions by the Board.
Paragraph 4: The membership is granted the right to alter or reverse any decision of the Board of Directors by a two-thirds vote from all members in good standings of the organization.
Section 3. Conducting Business by Forum Vote
Paragraph 1.
Notice of an agenda item must be posted in the Directors Forum or appropriate Membership Forum by a member of the Board of Directors and remain open for discussion for:
a. A period of no less than 5 days for Membership or,
b. A period of no less than 2 days for Board of Directors
Paragraph 2.
Upon closure by expiration of the agenda item discussion, a motion for either further discussion or a vote will be made.
Paragraph 3.
Voting shall begin only after notice of the agenda item has been provided a full discussion. The voting period shall remain open for:
a. A period of no less than 5 days for Membership
b. A period of no less than 1 day for Board of Directors
Paragraph 4.
Quorum and Majority Vote results shall be determined upon expiration of the agenda item vote. Quorum and majority shall consist of:
a.Not less than one-fifth (1/5) of all the voting membership with a simple majority vote or,
b. Not less than two-thirds (2/3) of all the Board of Directors with a seventy-five percent majority vote.
Paragraph 5.
Votes will be certified only upon expiration of the poll with the quorum count and final poll results being stated. Results and effective date of certified vote will be added to the meeting minutes at the next scheduled meeting.
(III)Non-Profit Status:
Received a letter from the Department of Treasury requesting more information for approval of 5013C application. A response is needed prior to November 6, 2009. A motion has been made to allow for the following information be used as our response.
“ Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.”
Motioned: Eve (Pennies2Cents)
2nd: Jack (Txav8r)
All in favor: Agreed
(IV)BOD MEMBER DISMISSAL:
Michael Metts (Lonestar)
The BOD members present during this meeting have unanimously agreed that Michael Metts (Lonestar) be removed from the BOD due to his lack of participation in meetings, director discussions and failure to respond when contacted by other members of the BOD. A unanimous decision of the complete BOD including those absent needs to be met prior to his removal. Further Discussions will be held and voted upon.
October 25th Bod Meeting Minutes
