10JAN10 Board Minutes

[allan]

Present:

Ace Shedd (Hobogato)- President
Eve Vialpando (Pennies2Cents)- Vice President
Sherri Ancira (Sherri)- Treasurer
Allan LaViers (allan)- Administrative Assistant
Jack Watkins (Txav8r)
Pete Kordelski (Ping)
Bill Streep (bstreep)
Rob Bernhardt (Mr. Cob)
John Roescher (Jroescher)
Mike Dean (Mike)
Kristy Dean as (Events Coordinator)

Absent:

Alex Garza (aggman)

Meeting Minutes

Speaker Contract:

A contract was submitted by the Events Coordinator (Kristy) requesting approval from the BOD to serve as a legal and binding contract for all future speakers who are to participate in any MAAST events. It was looked over and finalized with a few minor changes. A copy of this contract is on file and in the official Secretary minutes binder.
Motion Made: Peter K (Ping)
2nd by: John Roescher (Jroescher)
All In Favor: Agreed
Motion Passed.

(II) Upcoming Events:

February 20th –Austin Tank Tour
March Frag Swap- Venue Needed
April Zoo Trip
April IMAX theater event
May 22, 2010 Ace Shedd: Presenting the progress of this year's captive breeding efforts
June
July PA collection trip
August
September
October 9th- TMAC Officially Set
November
December – year-end holiday meeting


(III) Events Committee:

Kristy is to begin recruiting for those members who are interested in becoming part of the Events Committee. She is looking for 2 to 3 Charter Members to help her out. Please contact her via pm if you are interested in joining the Events Committee.

(IV) Budget:

The Events Coordinator (Kristy) is asking for (2) separate approved budgets to allow for the planning of TMAC and all other meetings. There will be a discussion and a vote held online in the Directors Forum to create the necessary means for future events as she has requested.

(V) Appointed Secretary:

It has been stated by the President that Allan LaViers (Allan) has been appointed Secretary for the 2010 MAAST calendar year. J

Motion Made: Ace Shedd (Hobogato)
2nd By: Eve Vialpando (Pennies2Cents)
All in Favor: subsequent vote unanimous
Motion Passed

(VI) Appointed Treasurer

It has been stated by the President that Sherri Ancira (Sherri), has been appointed to continue as the treasurer

Motion Made: Ace Shedd (Hobogato)
2nd by: Eve Vialpando (Pennies2Cents)
All In Favor: Agreed
Motion Passed

(VII) Non-Profit Additional Response & Articles of Incorporation

Awaiting information regarding status by CPA.

(VIII) Sponsorship Committee

A motion was made to allow for Peter Kordelski (Ping) and Bill (BStreep) to co-chair the responsibilities of the Sponsorship Committee. A further discussion is to be held to allow for Cowboy572 (Jarrod) to be added as a committee member.
Motion Made: Ace Shedd
2nd By: Allan LaViers
All In Favor: Agreed
Motion Passed

[allan]

(IX) TMAC-Set Date:

Save the Date: October 9, 2010.

It has been formally discussed and voted that the Texas Marine Aquarist Conference (TMAC) has been scheduled for October 9, 2010. We are currently awaiting feedback from the representative of the Henry B. Gonzales Convention Center located on the Riverwalk of Downtown San Antonio. They are to advise of the cost of the venue with fees included. We will keep you all posted and it will be announced just as soon as we get all of our information gathered.
Motion Made by Rob Bernhardt (Mr. Cob)
2nd By John Roescher
All In Favor Aggreed

(X) For Sale Forum Rules

A discussion was held and a motion was made to dismiss restrictions placed on members posting in the For Sale forum. By laws cannot be changed (ref 50% rule) so this will remain in effect and used in a case by case basis.
Motion Made: Rob Bernhardt ( Mr. Cob)
2nd By: John Roescher
All In Favor: Agreed
Motion Passed.

(XI) MAAST Inventory & Storage Unit

Sherri Ancira (Treasurer) is to meet with Steve Byrd to collect any and all remaining inventory in his possession. She will report to the BOD of all items received and place into the storage unit. A new lock and key will be purchased and placed on the door to the unit.

(XII) Checking & Savings Account holders:

During a BOD meeting held January of 2009 Steve Byrd was added as an account holder to the checking & savings accounts belonging to MAAST. It has been noted that Steve Byrd is no longer an officer on the board of directors and his access to all accounts shall be terminated immediately. The BOD is currently looking into adding (GreenMako) Brian as a secondary account holder in case of an emergency in which the Treasurer is unable to perform her duties.
A Motion was made to have Steve Byrd removed from both the Checking & Savings accounts located at Security Service Federal Credit Union effective immediately.
Motion Made: Ace Shedd (Hobogato)
2nd By: Eve Vialpando (Pennies2Cent)
All In Favor: Agreed
Motion Passed

A Motion has been made by Bill that when an Officer of MAAST vacates their position they are immediately terminated from all accounts. Second made by Rob, subsequent vote unanimous that outgoing officers will removed at end of term.

Motion Made: Bill Streep (BStreep)
2nd By: Rob Bernhardt
All in Favor: Agreed
Motion Passed

[allan]

(XIII) ONLINE VOTING:

Complimentary Memberships:

Motioned By: Ace Shedd (Hobogato)
2nd: Rob Bernhardt (Mr. Cob)
All In Favor: Agreed.

The BOD has formally discussed and voted to give a complimentary Charter Membership to Weshelton. He has offered his legal help and graciously helped us tremendously in the area of responding to the IRS for Non- Profit.

Thank You Walden...

The BOD has formally discussed and voted to give a complimentary Charter Membership to Dario Escobar For his generous donation of a 135RR complete setup to the MAAST organization to use in the Equipment Bank.

Thank You. Dario.

135 RR Setup Donation:

The board has formally discussed and voted to accept the donation given by Dario. Item has been picked up and is being temporary held by Pennies2Cents. For reasons intended in the original conversation regarding the MAAST usage of equipment. Temporary or emergency storage pending either tank crashes or member tank repairs requiring the complete tear down of original equipment to effect needed repairs

Motioned By: Ace Shedd (Hobogato)
2nd By: Allan LaViers (allan)
All In Favor: Agreed


Photography Forum:

A motion to discuss & vote was made to allow the Charter Members to discuss & vote for the opening of the photography forum to all members web & charter.

Motion By:
2nd: By
All In Favor Agreed

(XIV) Frag Program:

A discussion was held and it was motioned that level one (1) to the Frag Exchange Program be open to web members, all the while allowing levels two (2) and three (3) to be visible.
Motion Made: Peter Kordelski (Ping)
2nd By: Rob Bernhardt (Mr. Cob)
All In Favor: Agreed
Motion Passed

(XV) BOD Meetings:

All remaining BOD meetings will be held at 3pm. Location will be decided and posted in directors forum.
January 10, 2010 Sunday Subject: Intro new BOD, Austin Tank Tour, TMA
April 11, 2010 Sunday Subject: Frag Swap, Port A Collection Trip
August 15th, 2010 Sunday Subject: Prepare for Annual Elections
December 5, 2010 Sunday Subject: Prepare & Schedule for 2011 Meetings

(XVI) Tabled for Online Discussion and or Future BOD Meetings.

MAAST Business Cards
BOD Polo Shirts
Scholarships
Education Committee
Marketing Committee

(XVII) MAAST Finances


Checking: $2,424.11
Savings: $2,929.87
PayPal: $540.16
$500.00 Transfer was made from Paypal to Savings Account
CD: $6,721.99
Total: $12,616.13

(XVIII) MEETING ADJOURNED:

A motion was made to adjourned the BOD Meeting @ 3pm.

Motion Made: Mike Dean
2nd BY: Ace Shedd
All In Favor: Agreed
Motion Passed:

MEETING ADJOURNED