cowboy572
Sun, 29th Apr 2012, 02:44 PM
BOD Meeting – April 14, 2012
Called to order at 4:03PM by Kristy 2nd by Justin Mckay(justahobby)
Attendance: Kristy Dean (Kristy), Alton Vrana(Alton), Karin Baker(Europhyllia), John Roescher(jroescher), Jarrod Pape (cowboy572), Justin McKay (Justahobby), Sherita Tabner(Sherita), Stephen Thompson(txg8gxp)
Absent: John Perry(FireWater), Sherri Ancira(Sherri), Marcus Ready(tiger_eyed1), Cory Pryor(CoryDude)
I.)Checks and Balances
1.) Expected absenses - Kristy informed the board she will be out of the country for three months during the summer. As VP, John will be asked to fill in for some of the usual duties of the president during this time, as will other BOD members be asked to assist as needed.
2.)Treasurer Duties - It was brought to the boards attention that one officer, the treasurer is currently the only person who has authority to access financial information for MAAST. This situation makes MAAST vulnerable in the event of emergency and also places unnecessary pressure on a single person. So it was decided that the President and Vice President will have the same privileges to support the treasurer. To have access to all funds and accounts in the event our treasurer is unable to at that given time. A system of order of first Treasurer, then President, then finally Vice Presdient was put in place if the treasurer becomes incapacitated and access to funds are needed.
Motion proposed by John Roescher
2nd by: Sherita
All in Favor: All Agreed
Motion Passed
II.) Collaboration
1. MAAST July Port Aransas Collection Trip - invite ARC and MARSH to join us
2. ARC Sea World Event - MAAST is invited and will promote
3. Other clubs (MARSH, DFWMAS, DMAS) - will reach out and cross-promote events
It was decided at this point and time to do mutual promotions with other club events.
All in Favor: All Agreed
Motion Passed
III.) BOD / Sponsor Relations
1. Need Sponsor Help - Brought to the Boards attention that collecting sponsorship fees is to much for one person. Decided that the the board will help in collecting fees and visting sponsors
2. Posting in/out of their forums - Online Discussion
3. Improve Sponsor relationships - Sticky with featured information at the top of each sponsors forum. - Still up for discussion.
IV.) 2012 Calendar
Ideas generated: Speaker possibilities - Murray Camp, Donie on Breeding, Joe Yaiullo of Atlantis Marine World on his 20,000g reef tank
Alton: Electricity and your Reef
Biodiversity / Sand Swap
Tank Tours
Responsible Reefkeeping/Livestock Selection, appropriateness, Health, etc.
Cory will ask one of the LFS contacts in Austin (Gary or Bruce)
Reef Pests: With Demonstration on dipping and treatment.
May - Zoo Event
June - Austin Store: Responsible Reefkeeping
July - Port Aransas Trip
August - Elegant Reef
September - MACNA Dallas/Fort Worth - Dinner / Get Together after conference
October - Speaker with maybe a pot luck luncheon
November - Alton on Electricity and your Reef, 2nd Option "Aquascaping" w/ John, Marcus, and Allan
December - Holiday Party
The months of September through November will be "Mini Tank Tour" months. Will schedule smaller tour of tanks based on location.
V.) Website Changes, Clean up -Justin submitted a thread with some proposed changes. Will add some final wording for BOD to approve and initiate.
VI.) Coral Growth Contest
Prize - Was decided by the Board that the winner of the growth contest will have their pick of a gift certificate of there choosing from MAAST's available inventory.
VII.) Marketing
Business Cards - It was brought to our attention that we are running low on business cards. After discussion it was a consensus that they are an assest in recruiting new members it was decided to place an order for more.
VIII.) New Business
1. The board was informed that Ace (hobogato) has donated a second tank cart for MAAST members to move large tanks that needs to be added to the MAAST inventory. This cart is currently being kept at Ace's house.
2. Also brought to the board's attention was the amount of moderators MAAST has currently on it's site. Currently there is only Allan (allan) and Jack (txav8r) who serve as Mod's. It was decided that the board would nominate potential candidates, but the moderators will have the final vote.
IX.) Current Financials:
$ 2,554.85 Checking Account *
$ 2,584.47 Savings Account
$ 432.38 PayPal Account
$ 6,825.25 CD Account
$12,396.96 GRAND TOTAL
* OUTSTANDING CHECKS: Ck #729 - $206.79 and Ck #731 - $552.86
Meeting adjourned 4:57 Motioned by John Roescher(jroescher) 2nd by Justin McKay(justahobby)
Called to order at 4:03PM by Kristy 2nd by Justin Mckay(justahobby)
Attendance: Kristy Dean (Kristy), Alton Vrana(Alton), Karin Baker(Europhyllia), John Roescher(jroescher), Jarrod Pape (cowboy572), Justin McKay (Justahobby), Sherita Tabner(Sherita), Stephen Thompson(txg8gxp)
Absent: John Perry(FireWater), Sherri Ancira(Sherri), Marcus Ready(tiger_eyed1), Cory Pryor(CoryDude)
I.)Checks and Balances
1.) Expected absenses - Kristy informed the board she will be out of the country for three months during the summer. As VP, John will be asked to fill in for some of the usual duties of the president during this time, as will other BOD members be asked to assist as needed.
2.)Treasurer Duties - It was brought to the boards attention that one officer, the treasurer is currently the only person who has authority to access financial information for MAAST. This situation makes MAAST vulnerable in the event of emergency and also places unnecessary pressure on a single person. So it was decided that the President and Vice President will have the same privileges to support the treasurer. To have access to all funds and accounts in the event our treasurer is unable to at that given time. A system of order of first Treasurer, then President, then finally Vice Presdient was put in place if the treasurer becomes incapacitated and access to funds are needed.
Motion proposed by John Roescher
2nd by: Sherita
All in Favor: All Agreed
Motion Passed
II.) Collaboration
1. MAAST July Port Aransas Collection Trip - invite ARC and MARSH to join us
2. ARC Sea World Event - MAAST is invited and will promote
3. Other clubs (MARSH, DFWMAS, DMAS) - will reach out and cross-promote events
It was decided at this point and time to do mutual promotions with other club events.
All in Favor: All Agreed
Motion Passed
III.) BOD / Sponsor Relations
1. Need Sponsor Help - Brought to the Boards attention that collecting sponsorship fees is to much for one person. Decided that the the board will help in collecting fees and visting sponsors
2. Posting in/out of their forums - Online Discussion
3. Improve Sponsor relationships - Sticky with featured information at the top of each sponsors forum. - Still up for discussion.
IV.) 2012 Calendar
Ideas generated: Speaker possibilities - Murray Camp, Donie on Breeding, Joe Yaiullo of Atlantis Marine World on his 20,000g reef tank
Alton: Electricity and your Reef
Biodiversity / Sand Swap
Tank Tours
Responsible Reefkeeping/Livestock Selection, appropriateness, Health, etc.
Cory will ask one of the LFS contacts in Austin (Gary or Bruce)
Reef Pests: With Demonstration on dipping and treatment.
May - Zoo Event
June - Austin Store: Responsible Reefkeeping
July - Port Aransas Trip
August - Elegant Reef
September - MACNA Dallas/Fort Worth - Dinner / Get Together after conference
October - Speaker with maybe a pot luck luncheon
November - Alton on Electricity and your Reef, 2nd Option "Aquascaping" w/ John, Marcus, and Allan
December - Holiday Party
The months of September through November will be "Mini Tank Tour" months. Will schedule smaller tour of tanks based on location.
V.) Website Changes, Clean up -Justin submitted a thread with some proposed changes. Will add some final wording for BOD to approve and initiate.
VI.) Coral Growth Contest
Prize - Was decided by the Board that the winner of the growth contest will have their pick of a gift certificate of there choosing from MAAST's available inventory.
VII.) Marketing
Business Cards - It was brought to our attention that we are running low on business cards. After discussion it was a consensus that they are an assest in recruiting new members it was decided to place an order for more.
VIII.) New Business
1. The board was informed that Ace (hobogato) has donated a second tank cart for MAAST members to move large tanks that needs to be added to the MAAST inventory. This cart is currently being kept at Ace's house.
2. Also brought to the board's attention was the amount of moderators MAAST has currently on it's site. Currently there is only Allan (allan) and Jack (txav8r) who serve as Mod's. It was decided that the board would nominate potential candidates, but the moderators will have the final vote.
IX.) Current Financials:
$ 2,554.85 Checking Account *
$ 2,584.47 Savings Account
$ 432.38 PayPal Account
$ 6,825.25 CD Account
$12,396.96 GRAND TOTAL
* OUTSTANDING CHECKS: Ck #729 - $206.79 and Ck #731 - $552.86
Meeting adjourned 4:57 Motioned by John Roescher(jroescher) 2nd by Justin McKay(justahobby)