UPCOMING: Events

Results 1 to 4 of 4

Thread: 1st QTR. MAAST BOD MEETING Minutes

  1. #1
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default 1st QTR. MAAST BOD MEETING Minutes

    1st QTR. MAAST BOD MEETING
    Jan 21st 2018
    AGENDA/ GOALS OUTLINE/ Minutes

    PLACE: Brandon痴 House
    TIME: 12PM
    ATTENDANCE:
    BOD:


    Cheryl
    Justin
    Shane
    Sherri
    Brandon

    Mike




    ABSENT:
    Missing but excused


    Aida
    Richard





    30-day notice WAS given

    CALL MEETING TO ORDER:

    1.
    A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
    1. OLD BUSINESS

    Sponsor fees were reduced to $50.00 from $200.00.

    Sponsor contract has been written and was approved by the BOD.

    We have two new board members who have joined the ranks. Thank you to Brandon and Shane for joining us and welcome to the BOD.

    BOD length of service was reduced from 2 years to 1 year and all terms of office expire at the end of each year.

    B. BOARD MEMBER COMMITTEE ASSIGNMENTS

    Cheryl Meetings Sponsorship
    Justin Marketing Sponsorship
    Ada Secretary
    Sherri Finances
    Mike Contests
    Richard Meetings Sr. Chair
    Brandon Marketing Sponsorship
    Shane Meetings Jr. Chair


    2018 Budget

    Currently I am proposing a similar budget to the 2017 budget. The annual budget last year was $3275.00 and this year it will $3285.00.

    $840.00 will be allocated meetings.
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you値l never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you値l always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

  2. #2
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default

    $950.00 for LMAR raffle prizes.
    $100.00 for LMAR marketing.
    $150.00 for LMAR food.
    $200.00 for misc. supplies and equipment.
    $640.00 MAAST.org website.
    $300.00 for marketing/swag.
    $60.00 PO Box rental.

    キ Discussion was brought up around talking about selling MAAST.org to new user as a marketing tool
    キ The group decided to invest in making generic business cards for the BOD to pass out to folks they meet that are potential members

    キ There was a motion to vote on the 2018 budget (Justin) and 2nd by Mike Zimmerman
    キ The vote and budget was passed with (12 yes votes from


    キ members in attendance)

    III. COMMITTEES



    A. MEETINGS

    1. 2018 Meeting Schedule



    2018 Calendar: Here’s the date’s I’d like us to use.

    Motion for 2 meetings per Qtr:
    Jan 21 (Controllers)
    Mar 18 (Dipping, QT, Pest, Swap 101)
    Apr 29th (LMAR)
    May 20 (Pod Production)
    Jul 22 BBQ (Mike’s House)
    Aug 19 (Power Outages)
    Oct 21 (All Stings Considered)
    Nov 18(Holiday Social
    Do we want to continue to have 2 meetings per quarter or do we want to have monthly meetings? Option to do a local hobbyist swap at Mike’s House





    What other topics for meetings are of interest?

    Who is willing to host a meeting in their home?
    Some possible Host locations that came up were:



    Zack
    Brandon’s house again
    Mike Rudolph




    Door Prizes. I would like to propose a limit of one door prize per member per meeting in the event that we offer more than one prize at a meeting. We did not bring this motion to a vote at the meeting


    2. LMAR

    Sponsor $50
    Hobbyist/ Commercial $100
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you値l never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you値l always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

  3. #3
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default

    Charter Member frag tank (2-3 spaces) $50 ($30 of which are a deposit for the frag tank and to ensure it is well kept during the event which can be refunded if everything checks out).

    For the Sponsors, Hobbyists, and commercial vendors, $50 can be paid via a coral frag for the golden coral contest. Do we want to continue this contest in 2018? If so what changes need to be made to improve this?

    Also, since we have lowered our sponsorship fees do we still want continue to allow the $50.00 credit for a coral donation?

    Door Prizes – Do we want to limit the winner of a door prizes to one prize so that more people have the opportunity to win.

    We need input from all our Charter Members as to what items you would like to see for raffle prizes.
    LMAR Prizes
    Radion Gen 4 - $649
    Apex Jr - $200
    Shopping Spree with Vendors - $150 (put on Visa Card)
    Ticket Breakdown
    1: $5
    5: $20
    18: $50
    50: $100

    C. SPONSORSHIP/CHARTER

    1. Maintain relationships with sponsors
    2. Acquire new sponsors and charter members
    3. Re-sign old sponsors (a few have expired, we will have to get on this ASAP)


    Sponsor email list: offer a free raffle ticket to those who add their email information to be given to sponsors for email blasts (let them know on the sheet) as many sponsors have expressed interest in this.


    D. NEWSLETTER (CLOSED)

    E. MARKETING
    1. Budget will be set today

    2. MAAST MERCHANDISING Tools – Freebies and Swag

    I would like to see MAAST shirts for the BOD to aid in identifying us at LMAR. Shirts in a different color could be given away to some charter members attending LMAR and sold to MAAST members.
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you値l never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you値l always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

  4. #4
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default

    Swag: Previously we discussed towels, shirts, stickers, etc.

    3. FB Marketing: I would like to see use do some marketing on FB. Tentative budget would be $100.00


    F. EDUCATIONAL

    1. I would like to see us present information that is of value to new hobbyist as well as our experienced members.

    2. All BOD members should be presenting educational information on both MAAST.Org and Facebook.

    G. CONTESTS –

    Tank of the Quarter – Handled by Mike Zimmerman

    1. Do we want to continue this and if so we need to decide who will be responsible for the interviews and and write ups.


    IV. ANY FURTHER BUSINESS

    A. 2018 Club Equipment Purchases

    What equipment do we need to purchase this year for MAAST?


    B. Budget $3285.00.00 for 2018



    V. MOTION TO CLOSE THE MEETING
    The meeting was concluded and voted on by the members present
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you値l never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you値l always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •