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Thread: 2nd QTR. BOD MEETING 4-10-2016

  1. #1
    Join Date
    08-22-2007
    Location
    Near Fair Oaks Ranch
    Posts
    812

    Default 2nd QTR. BOD MEETING 4-10-2016

    2nd QTR. MAAST BOD MEETING
    April 10, 2016
    AGENDA/ GOALS OUTLINE/ Minutes

    PLACE: Mike’s House
    TIME: 2PM
    ATTENDANCE: Zack, Justin, Mike and Cheryl
    ABSENT: Rob & Sherri

    CALL MEETING TO ORDER: 2:04 PM Motion Zach, 2nd Justin
    I.
    A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
    1. OLD BUSINESS

    Raffle Vote Finalized February 28th. After a second round of a tie vote, we settled on $850 budget for each swap to pay for raffle prizes.

    II. Finances as of 4-10-16
    o Checking: $1909.44
    o Savings: $2097.82
    o Paypal: $458.94
    o CD: $6889.29
    o Total: $11,355.49

    Charter member dues will be put back into the budget to improve fiscal responsibility, thus putting them back into the club.


    III. COMMITTEES
    A. BYLAWS/ TOU (ALL BOD TO INCLUDE OFFICERS)
    1. PER ARTICLEVIII THESE BYLAWS SHALL BE REVIEWED AT A MINIMUM INTERVAL OF 3 YEARS OR WHEN
    DEEMED NECESSARY BY THE BOARD OF DIRECTORS
    THIS IS STILL A PRIORITY.
    We will be working on these in May after LMAR online.
    Once this is completed any proposed changes will be voted
    by all charter members.
    Cheryl

  2. #2
    Join Date
    08-22-2007
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    Near Fair Oaks Ranch
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    B. MEETINGS (Zack) Bold indicatres charter member giveaways

    1. Meeting Schedule


    JANUARY 31ST, 12-4PM Quarter 1 Board Meeting & Hands on Food Making Demo @Coral Cove

    FEBUARY 28th, 2-4PM Store Showcase & Tank of the Year winners Announced @South Seas Aquatics

    MARCH 27th Tank Tour from 12-4PM (need to find tanks still)

    APRIL 10th LED Showcase from 2-4PM @Mike’s House w/ Quarter 2 Board Meeting

    MAY 1st LMAR Frag Swap from 12-4PM @San Antonio Aquarium
    One free raffle ticket per charter member.
    Charter members will receive early access to LMAR at 11:30.
    Raffle tickets will be discounted if more than one is purchased.
    It has been proposed that we have a Bar-B-Que on Saturday, after the LMAR setup, which will be open to charter members. Options include holding the Bar-B-Que at the aquarium, bringing in a vendor, such as, a food truck or holding it at a residence. More to follow.

    JUNE 12th Elegant Reef Meeting Topic TBD
    Possible Apex demonstration
    Raffle may be a Apex light with the club paying the difference between the sponsor donation and the actual cost of the light.

    JULY 31st Sherita’s Acrylic Demo from 2-4PM at Alton’s Workplace

    AUGUST 28th Quarter 3 Board meeting from 12-2 at Bill Millers across the street from Polly’s Pets Regular Meeting from 2-4PM @ Polly’s Pets, Topic Flow in the Home Aquarium
    Possible prize would be to enhance flow.

    SEPTEMBER 25th @Coral Cove,w/ Topic TBD (Probably plumbing)

    OCTOBER (16th) (Possible Q4 Board meeting) Jeremiah’s House, DIY Dry Rock from 2-4PM
    4th QTR BOD Meeting will be held on this date from 12-2PM.

    NOVEMBER 6th LMAR Frag Swap from 12-4PM
    We have the initial go ahead from the San Antonio Aquarium to hold this event. We still need to get the final confirmation.

    DECEMBER 4th Holiday Social at Justin’s House. Potluck & White Elephant gift exchange.
    The gift should be a aquarium related product with a value of less than $25.00.
    Cheryl

  3. #3
    Join Date
    08-22-2007
    Location
    Near Fair Oaks Ranch
    Posts
    812

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    2. May Frag Swap:

    Right around the corner. We are ordering the raffle prizes Monday morning. We will need all hands on deck for both days as well as other volunteer members. Justin and Myself agreed that charter members will have access to the event at 11:30.

    C. SPONSORSHIP (ZACK)
    1. DISCUSS MONTHLY GOAL
    2. MAINTAIN RELATIONSHIPS WITH THE SPONSORS
    3. KEEP A STEADY FLOW OF DONATED GIFT CARDS AND ITEMS FLOWING INTO THE CLUB TO PASS OUT TO
    OUR MEMBERS THROUGH DOOR PRIZES AND RAFFLES WHICH COMPLIMENT THE MEETING TOPICS
    4. KEEP UP WITH SPONSORSHIP RENEWAL DATES AS TO NOT LET THOSE DATES LAPSE.
    5. I have figured out how to create forums so now we can begin recruiting new sponsors.

    D. NEWSLETTER (CLOSED) Possibly starting up again with sponsor blast email.
    Proposed email newsletter announcing sponsor events.

    E. MARKETING (JUSTIN)
    1. Budget set and is being used.
    The wind banners, table top and wall banners have arrived and will be used at MAAST events. They increase the legitimacy of the club.

    2. MAAST MERCHANDISING Tools
    Banner’s and flags have been ordered and flags have been delivered. We will use them for today’s meeting and ask the members what they think. We also have register signs to be displayed at sponsors stores.
    The signs have a QR code which can be scanned by a phone. Proposal to give raffle tickets to members making purchases from a sponser.

    3. Charter Member Cash Back program.
    Spend $25.00 at a sponsor store and receive a raffle ticket free. This will begin with the June meeting at Elegant Reef.


    F. EDUCATIONAL (Cheryl)
    1. NEW HOBBYIST FORUM
    a. POST MORE DISCUSSION THREADS IN HERE
    Topics that were proposed were tank repair, micro bubbles and the effects of different types of dosing.

    G. TANK OF THE QUARTER (ROB)
    1. We need to get Q1 up.
    Cheryl

  4. #4
    Join Date
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    H. PHOTO OF THE MONTH (MIKE)
    1. Cancelled
    Due to a lack of participation it was decided that the funds could be better used giveaways at meetings.

    G. CONTESTS (Zack)
    1. There is a lot of interest for a CGOC SPS and CGOC Zoanthid (beginner and expert respectively).

    Today, wFrom a MAAST sponsor need to decide the following for the expert frag contest:

    Judges: Zack, Paul, Justin and Mike?
    Frag Price: $25-50 with an additional $15 added to the price
    Winners: Winner take all? Or 1st, 2nd, 3rd?
    The vote was that winner take all. 14 for, 0 against and 0 abstain
    Species: Possibly a millepora
    Color: No purple or green.
    Confirm Rule Set:
    Must post a picture each week from Friday thru Sunday.
    May not use photoshop.
    Corals need to be photographed in white light.
    Every participant will be given matching rulers to measure with.
    Each participant will do a write up on what/how they grew their frag. It may be possible to get this in a magazine.
    Contest Duration: June - December
    Price: $35-$75
    Where to order from: From a MAAST sponsor

    Penalty for those who do not actively participate: If someone takes a frag and does not participate in the contes they will be charged the difference for what they paid for the frag vs. its actual value at that individuals next charter renewal.

    The beginner’s Zoa contest may have a donated colony of Orange Bam-Bams and is free so these are less pressing.

    Sponsor Appreciation Contest:

    Rewarding those who shop with our sponsors.

    IV. ANY FURTHER BUSINESS
    A. Dues

    1. Due to a site error, many charter members on our site are still listed as ‘Charter Members’ although their dues are expired. Zack and Sherri will go through each member and correct this issue before LMAR.

    V. MOTION TO CLOSE THE MEETING
    Motion by Zach, 2nd Justin meeting ended at 2:55
    Cheryl

  5. #5
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

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    Looks good
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you’ll never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you’ll always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

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