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Thread: 2015 Qtr 3 Minutes

  1. #1
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default 2015 Qtr 3 Minutes

    My apologies for this running a little late but I've been pretty busy working on my new house and new tank build!

    PDF of the Agenda with my Minute notes

    3rd QTR minutes.pdf



    3rd QTR. MAAST BOD MEETING
    JULY 11, 2015
    AGENDA/ GOALS OUTLINE/ Minutes


    PLACE: SAN ANTONIO AQUARIUM
    TIME: 12-1:45 PM Meeting began at 12:14 and 2nd by Justin Nelson
    Attendance: Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
    CALL MEETING TO ORDER
    I. SECRETARY
    A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
    1. OLD BUSINESS No old business announced

    II. FORUM MEMBER PARTICIPATION
    A. DISCUSS IDEAS ON GAINING MORE ONLINE PARTICIPATION FROM THE MAAST MEMBERSHIP ONLINE
    1. BOD PARTICIPATION IN THREADS WOULD POSSIBLY CREATE MORE DISCUSSION
    2. NEW TOPICS!
    o Discussion centered on a couple of points:
    § Linking Facebook to MAAST via included thread URL’s on FB posts
    § Looking into something similar to what R2R does with emails highlighting certain threads
    § Get the “What’s New” button to work.
    · Currently have threads getting bumped off when multiple updates are made to a single thread
    · Go to a 24hr refresh
    o Decision was made that every BOD member create at least one open ended question thread or start a new thread a week to get participation up
    o Motion to move the discussion on updating tapatalk to online by Justin; 2nd by Zack
    § Done to limit the amount of time spent discussing nuances of tapatalk and focus meeting on bullet points in the outline
    B. DISCUSS IDEAS ON GAINING MORE PARTICIPATION FROM MAAST MEMBERS AT THE MONTHLY MEETINGS
    1. DISCUSS THE POSSIBILITY OFF CUTTING BACK TO QUARTERLY MEETINGS
    a. PROS
    b. CONS
    2. CONTINUE THE DOOR PRIZE GIVEAWAY WITH PRIZES COMING FROM SPONSOR SIGN UPS AND RENEWALS
    a. HAS THIS BEEN WORKING?

    III. COMMITTEES
    A. BYLAWS/ TOU (ALL BOD TO INCLUDE OFFICERS)
    1. PER ARTICLEVIII THESE BYLAWS SHALL BE REVIEWED AT A MINIMUM INTERVAL OF 3 YEARS OR WHEN
    DEEMED NECESSARY BY THE BOARD OF DIRECTORS
    a. THIS IS STILL A PRIORITY. SEEKING COMMITTEE MEMBERS NOT ON THE CURRENT BOD FOR FULL
    TRANSPARENCEY
    The Discussion was centered on possibly having smaller meetings at member houses and having one big event each qtr where a raffle or door prize is offered

    In an effort to gain more member locations chosen for meetings, discussion came up of offering the following Contest
    Host of the Year award will be chosen among those members (including) BOD that offer up their home as a meeting location. Each Hosting member will be given a ticket for each meeting they host and be eligible for the following prize at the end of the year which will be chosen through a random draw:
    $250.00 Gift Prize
    The discussion was brought to a vote and passed with the following votes:
    Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
    No (0)
    Abstain (0)

    Meetings at Member houses will have the following parameters/guidelines:
    Meeting will have a food budget of $150 Max
    The discussion was brought up to a vote with the following results:
    Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
    No (0)
    Abstain (0)
    Last edited by Justin; Tue, 28th Jul 2015 at 11:25 PM.
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you’ll never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you’ll always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

  2. #2
    Join Date
    09-29-2012
    Location
    San Antonio
    Posts
    1,492

    Default

    Part 2:

    B. MEETINGS (DEAN,LIZ)
    1. COVER SCHEDULED FUTURE MEETINGS/ EVENTS
    a. AUGUST 9TH SUNDAY BOD/ MEMBER MEETING BASS PRO SHOPS House of Mike Zimmerman
    i. CHERYL TAYLOR (LELIATAYOR) WILL OUR GUEST SPEAKER AND COVERING EVERYTHING SEAHORSE
    · This meeting was moved to July at the Aquarium and Mike Zimmerman will be hosting the August meeting at his house on August 9th.
    b. SEPTEMBER 19TH SATURDAY MEMBER MEETING
    i. VISIT THE HOME OF ORIONN FOR A TANK TOUR AND VISIT THE STATE AQUARIUM.
    ii. DISCUSS A PAID TRIP TO THE AQUARIUM OR CRITTER COLLECTION TRIP
    c. OCTOBER 4TH SUNDAY BOD MEETING / MEMBER MEETING BASS PRO SHOPS
    i. NEWBIE SUMMIT - SEEK APPROVAL THROUGH FORMAL VOTE FOR $3,000 BUDGET. MARKET
    TOWARDS BRAND NEW HOBBYISTS TO INCLUDE FAMILY AND FRIENDS OF CURRENT MAAST MEMBERS
    (NON BOD RELEATIVES). POSSIBLE NEW TANK BUILD CONTEST FOR NEW PARTICIPANTS
    · Due to low meeting turnout numbers and the plan to have only one big meeting each qtr, this summit will be cancelled for this year.
    ii. CHARTER / BOD MEMBER LEAD WORKSHOPS
    iii. NANO GIVE AWAY
    iv. $25 GIFT CARD TO PARTICIPATING MEMBERS WHO ARE CHARTER MEMBERS TO INCLUDE NEWLY
    CHARTERED MEMBERS
    d. NOVEMBER 8TH SUNDAY - SCHERTZ COMMUNITY CENTER Moved to the Aquarium- LMAR
    i. VENUE San Antonio Aquarium- Pending Approval from Aquarium
    ii. BUDGET
    III. SHARED EXPENSES WITH CO-SPONSOR SOASA
    · It was decided to have the location booked for two days. The first day is for vendors to setup and prepare their tables and the second day is the day of the event
    · To mark those individuals that are attending the Frag Swap, MAAST will be providing wrist bands for identifiers
    · SAOSA backed out of co-hosting the event
    BOD vote was conducted over vendor fees for the event and the BOD voted for the following:
    Business, web members, and non MAAST members will pay a $25 fee for a table. The fee funds can go toward their chartering dues: $25 for charter members and $150 for Vendor Sponsorships
    The discussion was brought up to a vote with the following results:
    Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul


    No (0)
    Abstain (0)

    Another Vote was conducted for door fees of the event with the following:
    There will be a $10 Fee for all individuals planning on attending the event
    For all MAAST Charter members that RSVP prior to the event,
    MAAST will pay $5 of the door fee
    The discussion was brought up to a vote with the following results:
    Yes (10): Justin, Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
    No (0)
    Abstain (0)


    h. DECEMBER MAAST TANK TOUR/ SOCIAL
    Still open to a member’s house

    2. "BIG EVENT" (MAYBE OCTOBER TO SEE IF WE CAN GET MEMBERSHIP NUMBERS UP)
    a. DO WE HAVE A HIGH ENOUGH PARTICIPATION RATE TO WARRANT THIS?
    b. PORT ARANSAS TRIP INLINE WITH TRIP TO CORPUS
    The plan was to still keep with the monthly door prizes

    C. SPONSORSHIP (ZACK/ KEVIN)
    1. DISCUSS MONTHLY GOAL
    2. MAINTAIN RELATIONSHIPS WITH THE SPONSORS
    a. CONTINUE THE SPONSOR SIT AND TALKS
    b. COMMUNICATE WITH OUR SPONSORS ON A REGULAR BASIS
    3. KEEP A STEADY FLOW OF DONATED GIFT CARDS AND ITEMS FLOWING INTO THE CLUB TO PASS OUT TO
    OUR MEMBERS THROUGH DOOR PRIZES AND RAFFLES WHICH COMPLIMENT THE MEETING TOPICS
    4. KEEP UP WITH SPONSORSHIP RENEWAL DATES AS TO NOT LET THOSE DATES LAPSE

    D. NEWSLETTER (CLOSED)

    E. MARKETING (JUSTIN/ ZACK)
    1. PROGRESS REPORT ON NEWLY GAINED MEMBERS
    Based on metrics from reports the group is average roughly 14 new members a month
    2. MONTHLY / REST OF THE YEAR NEW CHARTER AND WEB MEMBER GOALS
    3. MAAST MERCHANDISING
    The committee is still working on getting wind banners, table banner, coolers and more swag.
    4. BUDGET
    · Finance as of 7/10/15
    o Checking: $2,449.82
    o Savings: $4,095.93
    o Paypal: $768.69
    o CD: $6,878.96
    o Total: $14,192.90


    F. EDUCATIONAL (JOHN/ PAUL)
    1. NEW HOBBYIST FORUM
    a. POST MORE DISCUSSION THREADS IN HERE

    G. TANK OF THE QUARTER (ROB)
    1. BE CONSISTENT. DON’T LET A QUARTER GO BY WITH OUT A HIGHLIGHTED SYSTEM

    2. 1ST QUARTER WAS A SUCCESS!
    3. HAVE RRASCO UPDTE THE TOTQ HOME PAGE SECTION

    H. PHOTO OF THE MONTH (MIKE)
    1. HOW CAN WE GAIN MORE INTEREST IN THIS?

    G. CONTESTS (DEAN)
    1. NEXT COGC IS A WORK IN PROGRESS WHICH WILL BE PASSED TO ONE OF THE NEW BOD MEMBERS
    a. UP AND GOING
    2. NEWBIE "ARMED FOR SUCCESS" THRIVING REEF IN 90 DAYS (PENDING BUDGET APPROVAL)
    a. DOES OUR PARTICIPATION RATE WARRANT THIS
    3. Vote to allow charters to vote yes or no on BOD prize winning eligibility
    Discussion brought up the following:
    Judging panel for this contest will not have any current BOD members
    Discussion was brought up for a vote by Justin and 2nd by John
    Vote: This vote is to determine whether or not a vote thread will be created for the Charter Membership to decide if BOD members are eligible for Coral Grow Out Contest prizes
    Yes (9): Dean, Zach, John, Kevin, Sherri, Mike, Robert, Dave, Paul
    No (0)
    Abstain (1): Justin
    IV. ANY FURTHER BUSINESS
    A. STORAGE UNIT
    1. STATUS OF THIS
    Discussion was centered on the need to open up a storage facility to house the items for the various contests and the Newbie Summit. With the Newbie Summit cancelled, the discussion was dropped.
    V. MOTION TO CLOSE THE MEETING
    2nd by Justin
    -Justin

    3 Simple Rules in Life

    1) If you do not GO after what you want, you’ll never have it.
    2) If you do not ASK, the answer will always be NO
    3) If you do not step forward, you’ll always be in the same place

    100 Gallon Write up
    http://www.maast.org/showthread.php?...-Breeder-world
    135 Gallon Write up
    http://www.maast.org/showthread.php?...267#post978267

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