1st QTR. MAAST BOD MEETING Minutes

[Justin]

1st QTR. MAAST BOD MEETING
Jan 21st 2018
AGENDA/ GOALS OUTLINE/ Minutes

PLACE: Brandon’s House
TIME: 12PM
ATTENDANCE:
BOD:


Cheryl
Justin
Shane
Sherri
Brandon

Mike




ABSENT:
Missing but excused


Aida
Richard





30-day notice WAS given

CALL MEETING TO ORDER:

1.
A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
1. OLD BUSINESS

Sponsor fees were reduced to $50.00 from $200.00.

Sponsor contract has been written and was approved by the BOD.

We have two new board members who have joined the ranks. Thank you to Brandon and Shane for joining us and welcome to the BOD.

BOD length of service was reduced from 2 years to 1 year and all terms of office expire at the end of each year.

B. BOARD MEMBER COMMITTEE ASSIGNMENTS

Cheryl Meetings Sponsorship
Justin Marketing Sponsorship
Ada Secretary
Sherri Finances
Mike Contests
Richard Meetings Sr. Chair
Brandon Marketing Sponsorship
Shane Meetings Jr. Chair


2018 Budget

Currently I am proposing a similar budget to the 2017 budget. The annual budget last year was $3275.00 and this year it will $3285.00.

$840.00 will be allocated meetings.

[Justin]

$950.00 for LMAR raffle prizes.
$100.00 for LMAR marketing.
$150.00 for LMAR food.
$200.00 for misc. supplies and equipment.
$640.00 MAAST.org website.
$300.00 for marketing/swag.
$60.00 PO Box rental.

· Discussion was brought up around talking about selling MAAST.org to new user as a marketing tool
· The group decided to invest in making generic business cards for the BOD to pass out to folks they meet that are potential members

· There was a motion to vote on the 2018 budget (Justin) and 2nd by Mike Zimmerman
· The vote and budget was passed with (12 yes votes from


· members in attendance)

III. COMMITTEES



A. MEETINGS

1. 2018 Meeting Schedule



2018 Calendar: Here’s the date’s I’d like us to use.

Motion for 2 meetings per Qtr:
Jan 21 (Controllers)
Mar 18 (Dipping, QT, Pest, Swap 101)
Apr 29th (LMAR)
May 20 (Pod Production)
Jul 22 BBQ (Mike’s House)
Aug 19 (Power Outages)
Oct 21 (All Stings Considered)
Nov 18(Holiday Social
Do we want to continue to have 2 meetings per quarter or do we want to have monthly meetings? Option to do a local hobbyist swap at Mike’s House





What other topics for meetings are of interest?

Who is willing to host a meeting in their home?
Some possible Host locations that came up were:



Zack
Brandon’s house again
Mike Rudolph




Door Prizes. I would like to propose a limit of one door prize per member per meeting in the event that we offer more than one prize at a meeting. We did not bring this motion to a vote at the meeting


2. LMAR

Sponsor $50
Hobbyist/ Commercial $100

[Justin]

Charter Member frag tank (2-3 spaces) $50 ($30 of which are a deposit for the frag tank and to ensure it is well kept during the event which can be refunded if everything checks out).

For the Sponsors, Hobbyists, and commercial vendors, $50 can be paid via a coral frag for the golden coral contest. Do we want to continue this contest in 2018? If so what changes need to be made to improve this?

Also, since we have lowered our sponsorship fees do we still want continue to allow the $50.00 credit for a coral donation?

Door Prizes – Do we want to limit the winner of a door prizes to one prize so that more people have the opportunity to win.

We need input from all our Charter Members as to what items you would like to see for raffle prizes.
LMAR Prizes
Radion Gen 4 - $649
Apex Jr - $200
Shopping Spree with Vendors - $150 (put on Visa Card)
Ticket Breakdown
1: $5
5: $20
18: $50
50: $100

C. SPONSORSHIP/CHARTER

1. Maintain relationships with sponsors
2. Acquire new sponsors and charter members
3. Re-sign old sponsors (a few have expired, we will have to get on this ASAP)


Sponsor email list: offer a free raffle ticket to those who add their email information to be given to sponsors for email blasts (let them know on the sheet) as many sponsors have expressed interest in this.


D. NEWSLETTER (CLOSED)

E. MARKETING
1. Budget will be set today

2. MAAST MERCHANDISING Tools – Freebies and Swag

I would like to see MAAST shirts for the BOD to aid in identifying us at LMAR. Shirts in a different color could be given away to some charter members attending LMAR and sold to MAAST members.

[Justin]

Swag: Previously we discussed towels, shirts, stickers, etc.

3. FB Marketing: I would like to see use do some marketing on FB. Tentative budget would be $100.00


F. EDUCATIONAL

1. I would like to see us present information that is of value to new hobbyist as well as our experienced members.

2. All BOD members should be presenting educational information on both MAAST.Org and Facebook.

G. CONTESTS –

Tank of the Quarter – Handled by Mike Zimmerman

1. Do we want to continue this and if so we need to decide who will be responsible for the interviews and and write ups.


IV. ANY FURTHER BUSINESS

A. 2018 Club Equipment Purchases

What equipment do we need to purchase this year for MAAST?


B. Budget $3285.00.00 for 2018



V. MOTION TO CLOSE THE MEETING
The meeting was concluded and voted on by the members present