April 2015 Minutes

[Justin]

Here are the 2015 Board Meeting Minutes:

26644

[Justin]

For Tapatalk users: Page 1 of 4

*Note that I include my notes (In Red) over the regular agenda so that those that cannot attend the meetings can see what was planned to be discussed and notes based on discussion.*

2nd QTR. MAAST BOD MEETING
APRIL 19, 2015
AGENDA/ GOALS OUTLINE

BOD Present: Dean, Paul, Sherri, Rob, Zack, Justin, John, Zack
PLACE: BASS PRO SHOPS
TIME: 12-1:45 PM

CALL MEETING TO ORDER 12:20 and 2nd by Justin
I. SECRETARY
A. SECRETARY TO READ MINUTES FROM PREVIOUS OFFICIAL BOD MEETING
1. OLD BUSINESS


Tiphanie (Southern Flame) Resignation 4/13/15

(6) Votes Favor; (0) votes Nay; (0) Abstain
Formal Agenda vote for granting Tiphanie Temp Leave of Absence.
Dean could not find anything in Bylaws giving LOA
Vote was made to leave BOD position open until she returns, where she will be voted again to gain her position back




Formal Discussions


Forum Discussion on New L*Mar Logo – ends 4/12/15

Motion to move discussion on web member pricing at L*mar to L*mar forum

Motioned by Nanoreefer11
Seconded by Jndragon


Formal Discussion on Sponsored Group Buys ended 4/15/15

Rules for Group Buy Program
1. Semi-annual MAAST sponsored group buys per online sponsor. In other words one every 6 months for each sponsor.

2. The sponsor would need to offer a group buy discount to all participating Charter Members.

3. A Group Buy Committee will be established comprising of Charter Members and will have a member of the BOD as chair.

4. BOD members could be eligible to join the group buy only if a minimum number of 5


Charter Members has joined the buy.

5. A minimum of 5 Charter Members must be participating in the group buy in order for it to be sponsored by MAAST.

6. A maximum amount of $150.00 in shipping fees per group buy will be covered by MAAST.
Motion to move to vote by Clownfitch
2nd by Jndragon

Online Votes



Forum Vote on New L*mar Logo – 4/13/15

1 for Old Logo
6 for new logo
1 Abstain


Blue Koran resignation on 3/29/15

8 votes for Yes,
0 no,
0 abstain accepting resignation


Vote on 4/13/15 for MAAST sponsored Group Buys program ends on 4/15/15

(6) approves
() Nay
() Abstain


Forum Vote on whether or not to fill BOD vacancy

3 members wanted to fill two spots
4 members voted to fill 3 spots
1 member abstains






Three new BOD Members

Mike Zimmerman- quicksilver
Floyd Dizzle- Dizzle
David Ra–Dkray944





II. FORUM AGENDA ITEMS
A. DISCUSS IMPORTANCE OF FULL BOD PARTICIPATION IN THE AGENDA ITEMS DISCUSSIONS AND VOTES

III. COMMITTEES
A. BYLAWS/ TOU (ALL BOD TO INCLUDE OFFICERS)
1. PER ARTICLEVIII THESE BYLAWS SHALL BE REVIEWED AT A MINIMUM INTERVAL OF 3 YEARS OR WHEN
DEEMED NECESSARY BY THE BOARD OF DIRECTORS
a. THIS IS STILL A PRIORITY. SEEKING COMMITTEE MEMBERS NOT ON THE CURRENT BOD FOR FULL
TRANSPARENCEY


Vote was taken to support this committee

In favor:
Dean
Justin
Zach
John
Sherri
Paul
Robert


Nay:None
Abstain: None

[Justin]

B. MEETINGS (DEAN,LIZ)
1. COVER SCHEDULED FUTURE MEETINGS/ EVENTS
a. MAY 16TH SATURDAY BASS PRO SHOPS (Sherri mentioned she will be out of town. This will be noted as
her 30 day notice)
i. "MY TRIP TO FIJI" PRESENTED BY SIGNAL_4
b. JUNE (Date to be confirmed for 6/20) POLY'S PET SHOP
i. AQUARIUM AUTOMATION
c. JULY 11TH SATURDAY BOD / MEMBER MEETING QUICKSILVERZ HOME
i. CLAMS
d. AUGUST 9TH SUNDAY BOD/ MEMBER MEETING BASS PRO SHOPS
i. CHERYL TAYLOR (LELIATAYOR) WILL OUR GUEST SPEAKER AND COVERING EVERYTHING SEAHORSE
e. SEPTEMBER 19TH SATURDAY MEMBER MEETING
i. VISIT THE HOME OF ORIONN FOR A TANK TOUR AND VISIT THE STATE AQUARIUM.
ii. DISCUSS A PAID TRIP TO THE AQUARIUM OR CRITTER COLLECTION TRIP
PORT ARANSAS TRIP INLINE WITH TRIP TO CORPUS
iii. Discussion came up that this could be a sleep over event
f. OCTOBER 4TH SUNDAY BOD MEETING / MEMBER MEETING BASS PRO SHOPS
i. NEWBIE SUMMIT - SEEK APPROVAL THROUGH FORMAL VOTE FOR $3,000 BUDGET. MARKET
TOWARDS BRAND NEW HOBBYISTS TO INCLUDE FAMILY AND FRIENDS OF CURRENT MAAST MEMBERS
(NON BOD RELEATIVES). POSSIBLE NEW TANK BUILD CONTEST FOR NEW PARTICIPANTS
ii. CHARTER / BOD MEMBER LEAD WORKSHOPS
iii. NANO GIVE AWAY
iv. $25 GIFT CARD TO PARTICIPATING MEMBERS WHO ARE CHARTER MEMBERS TO INCLUDE NEWLY
CHARTERED MEMBERS
Motion to bring informal discussion online due to time by Justin; 2nd by Sherri
g. NOVEMBER 8TH SUNDAY - SCHERTZ COMMUNITY CENTER - LMAR
i. BUDGET -TBD
ii. VENUE –TBD
Sherri mentioned she would look for a venue near Gardenridge
Looking to bring in HD Corals and Paul Whitby
Talk surfaced about getting an organization to help bring in speakers
Decided to use local individuals such as Michael Cavazos or SeaWorld
Talks surfaced that due to the large number of vendors from MAAST, SAOSA and other partnered groups, we will need a larger venue location
h. DECEMBER MAAST TANK TOUR/ SOCIAL
Discussion about doing a white elephant party theme

2. "BIG EVENT" (MAYBE OCTOBER TO SEE IF WE CAN GET MEMBERSHIP NUMBERS UP)
a. PORT ARANSAS TRIP INLINE WITH TRIP TO CORPUS Possibly move into September meeting

C. SPONSORSHIP (ZACK/ KEVIN)
1. DISCUSS MONTHLY GOAL
2. MAINTAIN RELATIONSHIPS WITH THE SPONSORS
a. CONTINUE THE SPONSOR SIT AND TALKS
b. COMMUNICATE WITH OUR SPONSORS ON A REGULAR BASIS
3. KEEP A STEADY FLOW OF DONATED GIFT CARDS AND ITEMS FLOWING INTO THE CLUB TO PASS OUT TO
OUR MEMBERS THROUGH DOOR PRIZES AND RAFFLES WHICH COMPLIMENT THE MEETING TOPICS
4. KEEP UP WITH SPONSORSHIP RENEWAL DATES AS TO NOT LET THOSE DATES LAPSE
Discussed and plans have been made to pursue a sponsorship from the SA Aquarium

D. NEWSLETTER (CLOSED)


E. MARKETING (JUSTIN/ ZACK)
1. PROGRESS REPORT ON NEWLY GAINED MEMBERS
2. MONTHLY / REST OF THE YEAR NEW CHARTER AND WEB MEMBER GOALS
3. MAAST MERCHANDISING
4. BUDGET


Goal is to gain 15 new members each month so far:

Jan. 36 new members
Feb. 15 new members
Mar 16 New Members
April 14 New Members

F. EDUCATIONAL (JOHN/ PAUL)
1. NEW HOBBYIST FORUM
The BOD stressed on the importance of a no nonsense Forum
a. POST YOUR ARTICLES AS YOU SEE FIT. GET SOME DISCUSSION HAPPENING IN THERE.

G. TANK OF THE QUARTER (ROB)
1. BE CONSISTENT. DON’T LET A QUARTER GO BY WITH OUT A HIGHLIGHTED SYSTEM.
2. 1ST QUARTER WAS A SUCCESS!
3. HAVE RRASCO UPDTE THE TOTQ HOME PAGE SECTION
4. VERIFY APPROVAL OF THE TOTY PRIZE BUDGET

Prizes for TOTQ are as follows:

1st = $150 Gift Card
2nd= $100 Gift Card
3rd= $50 Gift Card
4th= $25 Gift Card

Vote for approval of prizes:
In favor:
Dean
Justin
Zach
John
Sherri
Paul
Robert


Nay:None
Abstain: None

[Justin]

H. PHOTO OF THE MONTH (CLOSED TEMPORARILY)
1. HOW CAN WE GAIN MORE INTEREST IN THIS?

G. CONTESTS (DEAN)
1. NEXT COGC IS A WORK IN PROGRESS WHICH WILL BE PASSED TO ONE OF THE NEW BOD MEMBERS
2. NEWBIE "ARMED FOR SUCCESS" THRIVING REEF IN 90 DAYS (PENDING BUDGET APPROVAL)

H. Treasurer
1. $2,269.82 Checking
2. $3844.75 Savings
3. 6876.66 CD
4. $472.46 Paypal

Total $13, 463.69

IV. ANY FURTHER BUSINESS
A. MAAST SPONSORED GROUP BUY PROGRAM
i. COMMITTEE APPOINTMENT
ii. OPEN A GROUP BUY COMMITTEE FORUM SECTION IN THE FRONT OFFICE
iii. ANNOUNCE THE PROGRAM AND RUN THE GROUP BUYS THROUGH THE GROUP BUY SUBFORUM IN THE
FOR SALE FORUM SECTION

B. STORAGE UNIT
Discussion came up of opening a storage unit to house prizes and gifts for future meetings. No location has been decided or voted on. BOD will wait for more information before reaching formal approval.

V. MOTION TO CLOSE THE MEETING
Motion by Dean
2nd Justin