Pennies2Cents
Tue, 18th Aug 2009, 12:45 PM
BOD Meeting Minutes for August 15, 2009
Present:
Steve Byrd (BigBird123)
Sean Hall (cpreefguy)
John Roescher (Jroescher)
Eve Vialpando (Pennies2Cents) (Secretary for Meeting)
Rob Bernhardt (Mr. Cob)
Jack Watkins (Txav8r)
Cheri Byrd (As Events Coordinator)
Absent:
Gary Rodriguez (g-Ray)
Alex Garza (aggman)
Sherri Ancira (Sherri)
Anthony Pedroza (apedroza)
Jennifer Prince (Princer 7)
Michael Metts (Lonestar)
MINUTES:
New BOD Appointments
We would like to welcome our newest Board of Directors.
Rob Bernhardt (Mr. Cob)
Jack Watkins (txav8r)
Jennifer Prince ( Princer7)
Michael Metts (Lonestar)
BOD Morale
(I)We are a team. We work together.
(II)We the BOD are to form a solid foundation to represent MAAST now & in the future.
(III)Look forward to a productive year in 2010.
Non Profit Status
(I)Application was completed and submitted on August 7, 2009 along with the filing fee of $300.00 to US Treasury. We are expected to hear something in the next 30 days with any additional questions. Procedure is to take approximately 45-90 days. We are on our way to Non-Profit Status.
Equipment Bank
(I)$250 to purchase equipment for bank.
(II)Equipment bank is to be used by Charter Members.
(III)Begin looking for donations from MAAST members
(IV)Questions:
(a)Who is to keep track?
(b)Who would collect deposits from members?
(c)Where will items be stored?
Votes will be needed to proceed and will be taken to the forum for BOD to make a decision.
Library
(I)What is the status on Library?
(II)Captain Jack is in charge of running the library. He has some items.
(III)Steve is to contact Jack via private message & or by telephone to check status of his position as person in charge of the library. In the event that Jack is no longer interested BOD member Jack Watkins (txav8r (http://www.maast.org/forums/member.php?find=lastposter&f=28)) is to take over.
Pay It Forward Program
(I)Motion to Vote Rob Bernhardt (Mr. Cob) to lead Pay It Forward Program. Objective is to simplify it.
(II)Motion 2nd by John Roescher (jroescher)
(III)All in favor: Motion Passed
(IV)Rob is to use Google.Docs to keep track of all donations.
By Law Amendments:
(I)Clean up amendments for future references. A poll is to be created and will be voted upon to make necessary amendments.
(II)Steve is to create a thread (BY LAW CLEAN UP) to last no more than 7 days for BOD members to submit ideas.
(III)Define Sponsorship: What is it?
a.Create Sticky layout of all Sponsorship benefits in each of their sponsor forums.
b.Contracts
(IV)Create Sponsorship Link: Layout terms of membership
2nd Annual Christmas Party
(I)Party planning committee needed and to be decided by Cheri Byrd (Events Coordinator). As per Cheri, the BOD is her committee.
(II)Giving Back to the community
a. Ask the members to give back to the community for charity purposes.
b.Toy Drive
TMAC
(I)Drew (Subsailor) & Rob (Mr. Cob) are working together to create the TMAC website.
(II)Website Address: http://tmac.maast.org/
(III)Looking for delegates for 2010 TMAC event.
(IV)Tentative Date: March 6, 2010
(V)Location: San Marcos Convention Center
(VI)Steve to contact Shane Vanderloug with MARSH for contracts to be agreed & signed by Speakers and vendors
Charter Membership
(I)Link is to be created sending potential members to registration form and PayPal information.
Web Member Selling Policy
(I) The new rule in place will require web members to obtain 3 months of membership and 100 contributory* posts before any selling is allowed. This is down from the previous minimum of 150 posts.
(II) This will give new members a good period of time to get acquainted with MAAST and contribute to the forum.
(III) Posts from the Lounge and For Sale section do not count towards your post count
Newsletter
(I)Eve (Pennies2Cents) has resigned as newsletter editor. Alex (aggman) is to take over with Allan ( Allan) newsletter committee to help out where needed.
(II)Steve is to contact Alex on status of August Issue
(III)Reminder: Newsletter to be posted the 1st day of the month with the President’s Pen to be published quarterly.
Financial Update
(I)$1,313.87 PayPal Account
- 500.00 Transferred out 8/13/09
$ 813.87 Total PayPal
$2,433.63 Checking Account (#621 & #622 outstanding)
$2,422.29 Savings Account
$ 500.00 Trans from PayPal 8/13/09
$2,922.29 Total Savings Account
$6,689.60 CD
$12,859.39 GRAND TOTAL
MEETING ADJOURNED <!-- / message --> <!-- sig --> __________________
Present:
Steve Byrd (BigBird123)
Sean Hall (cpreefguy)
John Roescher (Jroescher)
Eve Vialpando (Pennies2Cents) (Secretary for Meeting)
Rob Bernhardt (Mr. Cob)
Jack Watkins (Txav8r)
Cheri Byrd (As Events Coordinator)
Absent:
Gary Rodriguez (g-Ray)
Alex Garza (aggman)
Sherri Ancira (Sherri)
Anthony Pedroza (apedroza)
Jennifer Prince (Princer 7)
Michael Metts (Lonestar)
MINUTES:
New BOD Appointments
We would like to welcome our newest Board of Directors.
Rob Bernhardt (Mr. Cob)
Jack Watkins (txav8r)
Jennifer Prince ( Princer7)
Michael Metts (Lonestar)
BOD Morale
(I)We are a team. We work together.
(II)We the BOD are to form a solid foundation to represent MAAST now & in the future.
(III)Look forward to a productive year in 2010.
Non Profit Status
(I)Application was completed and submitted on August 7, 2009 along with the filing fee of $300.00 to US Treasury. We are expected to hear something in the next 30 days with any additional questions. Procedure is to take approximately 45-90 days. We are on our way to Non-Profit Status.
Equipment Bank
(I)$250 to purchase equipment for bank.
(II)Equipment bank is to be used by Charter Members.
(III)Begin looking for donations from MAAST members
(IV)Questions:
(a)Who is to keep track?
(b)Who would collect deposits from members?
(c)Where will items be stored?
Votes will be needed to proceed and will be taken to the forum for BOD to make a decision.
Library
(I)What is the status on Library?
(II)Captain Jack is in charge of running the library. He has some items.
(III)Steve is to contact Jack via private message & or by telephone to check status of his position as person in charge of the library. In the event that Jack is no longer interested BOD member Jack Watkins (txav8r (http://www.maast.org/forums/member.php?find=lastposter&f=28)) is to take over.
Pay It Forward Program
(I)Motion to Vote Rob Bernhardt (Mr. Cob) to lead Pay It Forward Program. Objective is to simplify it.
(II)Motion 2nd by John Roescher (jroescher)
(III)All in favor: Motion Passed
(IV)Rob is to use Google.Docs to keep track of all donations.
By Law Amendments:
(I)Clean up amendments for future references. A poll is to be created and will be voted upon to make necessary amendments.
(II)Steve is to create a thread (BY LAW CLEAN UP) to last no more than 7 days for BOD members to submit ideas.
(III)Define Sponsorship: What is it?
a.Create Sticky layout of all Sponsorship benefits in each of their sponsor forums.
b.Contracts
(IV)Create Sponsorship Link: Layout terms of membership
2nd Annual Christmas Party
(I)Party planning committee needed and to be decided by Cheri Byrd (Events Coordinator). As per Cheri, the BOD is her committee.
(II)Giving Back to the community
a. Ask the members to give back to the community for charity purposes.
b.Toy Drive
TMAC
(I)Drew (Subsailor) & Rob (Mr. Cob) are working together to create the TMAC website.
(II)Website Address: http://tmac.maast.org/
(III)Looking for delegates for 2010 TMAC event.
(IV)Tentative Date: March 6, 2010
(V)Location: San Marcos Convention Center
(VI)Steve to contact Shane Vanderloug with MARSH for contracts to be agreed & signed by Speakers and vendors
Charter Membership
(I)Link is to be created sending potential members to registration form and PayPal information.
Web Member Selling Policy
(I) The new rule in place will require web members to obtain 3 months of membership and 100 contributory* posts before any selling is allowed. This is down from the previous minimum of 150 posts.
(II) This will give new members a good period of time to get acquainted with MAAST and contribute to the forum.
(III) Posts from the Lounge and For Sale section do not count towards your post count
Newsletter
(I)Eve (Pennies2Cents) has resigned as newsletter editor. Alex (aggman) is to take over with Allan ( Allan) newsletter committee to help out where needed.
(II)Steve is to contact Alex on status of August Issue
(III)Reminder: Newsletter to be posted the 1st day of the month with the President’s Pen to be published quarterly.
Financial Update
(I)$1,313.87 PayPal Account
- 500.00 Transferred out 8/13/09
$ 813.87 Total PayPal
$2,433.63 Checking Account (#621 & #622 outstanding)
$2,422.29 Savings Account
$ 500.00 Trans from PayPal 8/13/09
$2,922.29 Total Savings Account
$6,689.60 CD
$12,859.39 GRAND TOTAL
MEETING ADJOURNED <!-- / message --> <!-- sig --> __________________