Pennies2Cents
Mon, 13th Jul 2009, 12:18 AM
Present: June 7th, 2009
Steve Byrd (BIGBIRD123)
Sean Hall (cpreefguy)
Anthony Pedroza (apedroza)
Sherri Ancira (Sherri)
Eve Vilapando (Pennies2Cents)
John Roescher (jroescher)
Absent:
David Villarreal (SoLiD)
Alex Garza (aggman)
Gary Rodriquez (g-ray)
Mark S. Wilson (DrMark)
New BOD appointment:
The BOD welcomes Kevin Glen(bigkglen) to the board. Welcome!!!!
Minutes:
I. CPA Non profit Staus: Steve will be meeting with the CPA firm to hopefully get our non-profit status finalized.
II. Newsletter:
A.Quarterly Presidents Bin. A report to be written by Steve and featured on a quarterly basis in the newsletter.
B.Discussion on possible submission of member’s articles. A chance to share with the community what you know about the reefing hobby.
C.POTM: Motion passed to allow Christina (seatrueblue) to take charge of the POTM photo contest. Will still be led by Eve.
a.There will be strict timelines for photo submissions
b.Rules – must be your pic!!!
c.Members eligible to win once a yr. With grand winner selected at the end of the year, for POTY.
III.Moderators:
A.Get an updated list of current mods
B.Remove non active mods from the list
IV.Frag Swap
A.Only 4 table paid for so far, more on reserve though.
B.Volunteers still needed for remaining food items needed.
V.BB Port A Trip
A.This is the 5th Annual trip, lets make it a big one!!!
B.Raffle prizes to be given away. This will be the last time this year we will draw for raffle prizes due to our non-profit process. Only allowed 2 a year and first went to TMAC.
C.Bob Fenner to be in attendance. Unclear if he will be speaking or just collecting. If so a contract would be needed. Obtain the contract template from DFW club.
D.Unsure of the MARSH participation this year. If not helping with the cost, it was discussed to maybe collect fees.
E.New MAAST BOD polos coming soon.
VI.Reimbursements
A. BOD voted to partially repay Steve for out of pocket expenses incurred during TMAC, including Hotel payments for guest speakers. Motion passed.
VII.Finances
A. Checking: $1984.83
B.Paypal: $2447.73
a.New account to be made (events@maast.org)
C.Savings: $3421.07
D.CD: $6676.32
E.Total balance of $14529.95
VIII.Pay It forward Program
A.Possible help from some charter members to help run the program and moderate.
B.New rules to be implemented when finalized.
IX.Meeting Adjourned
..............................
Steve Byrd (BIGBIRD123)
Sean Hall (cpreefguy)
Anthony Pedroza (apedroza)
Sherri Ancira (Sherri)
Eve Vilapando (Pennies2Cents)
John Roescher (jroescher)
Absent:
David Villarreal (SoLiD)
Alex Garza (aggman)
Gary Rodriquez (g-ray)
Mark S. Wilson (DrMark)
New BOD appointment:
The BOD welcomes Kevin Glen(bigkglen) to the board. Welcome!!!!
Minutes:
I. CPA Non profit Staus: Steve will be meeting with the CPA firm to hopefully get our non-profit status finalized.
II. Newsletter:
A.Quarterly Presidents Bin. A report to be written by Steve and featured on a quarterly basis in the newsletter.
B.Discussion on possible submission of member’s articles. A chance to share with the community what you know about the reefing hobby.
C.POTM: Motion passed to allow Christina (seatrueblue) to take charge of the POTM photo contest. Will still be led by Eve.
a.There will be strict timelines for photo submissions
b.Rules – must be your pic!!!
c.Members eligible to win once a yr. With grand winner selected at the end of the year, for POTY.
III.Moderators:
A.Get an updated list of current mods
B.Remove non active mods from the list
IV.Frag Swap
A.Only 4 table paid for so far, more on reserve though.
B.Volunteers still needed for remaining food items needed.
V.BB Port A Trip
A.This is the 5th Annual trip, lets make it a big one!!!
B.Raffle prizes to be given away. This will be the last time this year we will draw for raffle prizes due to our non-profit process. Only allowed 2 a year and first went to TMAC.
C.Bob Fenner to be in attendance. Unclear if he will be speaking or just collecting. If so a contract would be needed. Obtain the contract template from DFW club.
D.Unsure of the MARSH participation this year. If not helping with the cost, it was discussed to maybe collect fees.
E.New MAAST BOD polos coming soon.
VI.Reimbursements
A. BOD voted to partially repay Steve for out of pocket expenses incurred during TMAC, including Hotel payments for guest speakers. Motion passed.
VII.Finances
A. Checking: $1984.83
B.Paypal: $2447.73
a.New account to be made (events@maast.org)
C.Savings: $3421.07
D.CD: $6676.32
E.Total balance of $14529.95
VIII.Pay It forward Program
A.Possible help from some charter members to help run the program and moderate.
B.New rules to be implemented when finalized.
IX.Meeting Adjourned
..............................