greenmako
Tue, 3rd Mar 2009, 10:45 PM
Present:
Steve Byrd (BIGBIRD123)
Sean Hall (cpreefguy)
Sherri Ancira (Sherri)
Eve Vialpando (Pennies2Cents)
David Villarreal (SoLiD)
Alex Garza (aggman)
Ruben Guerrero (jrsaxt20)
Gary Rodriquez (g-ray)
John Roescher (jroescher)
Cheri Byrd (MRSBIGBIRD123) as Events Coordinator
Absent:
Anthony Pedroza (apredroza)
Mark S. Wilson (DrMark)
Minutes:
I. Appointment of Secretary: Anthony Pedroza - majority votes yes - motion carries
II. Banking:
A. BOD vote for removal of Christopher B. Pugh and William Blake from Checking Account and Savings Account. Majority votes yes - motion carries
B. BOD vote to add Steve Byrd (President) to Checking Account and Savings Account. Majority votes yes - motion carries. Steve will need to go to Bank for signature.
Treasurer Sherri Ancira to remain on both Accounts.
C. Sherri to take copy of BOD minutes to SSFCU
D. Approval to order checks and deposit book - current supply is low
E. Check on different options from $1,500 limit on Checking Account to prevent monthly service charge.
F. Finances as of 2/15/2009:
$ 1,748.84 Checking Acct.
$ 2,418.94 Savings Acct.
$ 6,630.03 CD
$ 1,301.77 PayPal Acct.
$12,099.58 GRAND TOTAL
III. TMAC
A. March 21, 2009 at San Marcos Convention Center 9:00 AM to 6:00 PM
B. Sponsorship Booths taken out of 30 available - $250.00 per Booth:
1. MASNA
2. DT's
3. Red Sea
4. Tunze
5. Precision Marine
6. Zoa Nuts
7. B&B
8. Reef Nutrition
9. DSA
10. Omega I
11. Sea Chem
12. Hikari
13. Fish2morrow
14. Franks Tanks
15. Cherry Corals
16. Coral Reef Bazaar
C. All booths come with electricity, table and 2 chairs. All booths will come with curtain separation.
D. Name Tags - aggman (Alex) to check on pricing. Name tags will be picked up at door for prepaid attendance. Sherri has label maker. Will need to purchase "clear" label tape.
E. Committees for TMAC:
1. Registration (Sherri, Eve, Cheri)
2. Speakers (Steve)
3. Raffles (Sean with help from Registration)
4. Vendors (DrMark, Alex)
5. Water (David)
a. Alex to contact Eric (Aquarium Masters) about drum to put on cart
b. Few BOD's have large drums to hold saltwater & RO/DI for Sponsors
c. Saltwater, RO/DI, Heaters, Pumps
d. Need to know what Sponsors with livestock
e. Igloo for water at Registration Desk
6. Lunch (take Sponsors out to eat)
7. Printing / Advertising
a. Costs?
b. Booth Maps
c. Alex (Pre Show)
8. Equipment / Video (David)
9. Food (Per Convention Center - NO FOOD ALLOWED)
IV. Frag Swap June 20th San Marcos
A. $10 Charter Member $20 Web Member per table
V. Library / Pay It Forward
A. Equipment / Books at Ace's - Move to Storage? Steve to check
B. Steve to contact Rob on "Pay It Forward"
VI. Sponsorship / Vendor Liaison
A. Possible Forum for Sponsors/BOD's only?
VII. 2009 Scheduled Meetings (per Cheri Byrd)
A. March 21st - TMAC - San Marcos
B. April 26th - Bass Pro Shop - San Antonio - Make Fish Food - Possible BOD Meeting same day 1 PM?
C. May 30th - San Antonio Zoo - still need to discuss pricing for Charter Members & Web Members - MAAST costs $24.10 per person??
D. June 7th - David (SoLiD)
E. June 20th - Frag Swap - San Marcos
F. July 24th,25th,26th - Port A Trip - Port Aransas
G. August - Randy Ree - need venue
H. September ?
I. October ?
J. November ?
K. December 5th - Christmas Party Dunbar Room - San Marcos
VIII. Newsletter
A. Brought sample newsletter - approved by BOD
B. Eve & Alex working together
C. Link in Announcements? Discussions
D. Ideas and articles are needed and welcomed
IX. Budgets
A. Port A Trip - Community Center - up to $200 - Booking Price now $50
B. Cheri to check on deposit - $125.00 - when needed - to notify Sherri
C. Community Center holds 125 people - 200 without tables
D. Fenner - Food
X. By-Laws
A. 2 BOD meetings absence - dropped from BOD
B. Read up on ByLaws online to get familiar
C. PM not for public viewing - Directors Discussion ONLY
D. All BOD's are Moderators
XI. Non Profit Status 501-3 (C)
A. 2008 Year End Reports turned in to Steve today (2/15/09)
B. Steve to take YER's to CPA this week
C. 2 raffles allowed a year - will use Port A and TMAC for 2009
MEETING ADJOURNED
Steve Byrd (BIGBIRD123)
Sean Hall (cpreefguy)
Sherri Ancira (Sherri)
Eve Vialpando (Pennies2Cents)
David Villarreal (SoLiD)
Alex Garza (aggman)
Ruben Guerrero (jrsaxt20)
Gary Rodriquez (g-ray)
John Roescher (jroescher)
Cheri Byrd (MRSBIGBIRD123) as Events Coordinator
Absent:
Anthony Pedroza (apredroza)
Mark S. Wilson (DrMark)
Minutes:
I. Appointment of Secretary: Anthony Pedroza - majority votes yes - motion carries
II. Banking:
A. BOD vote for removal of Christopher B. Pugh and William Blake from Checking Account and Savings Account. Majority votes yes - motion carries
B. BOD vote to add Steve Byrd (President) to Checking Account and Savings Account. Majority votes yes - motion carries. Steve will need to go to Bank for signature.
Treasurer Sherri Ancira to remain on both Accounts.
C. Sherri to take copy of BOD minutes to SSFCU
D. Approval to order checks and deposit book - current supply is low
E. Check on different options from $1,500 limit on Checking Account to prevent monthly service charge.
F. Finances as of 2/15/2009:
$ 1,748.84 Checking Acct.
$ 2,418.94 Savings Acct.
$ 6,630.03 CD
$ 1,301.77 PayPal Acct.
$12,099.58 GRAND TOTAL
III. TMAC
A. March 21, 2009 at San Marcos Convention Center 9:00 AM to 6:00 PM
B. Sponsorship Booths taken out of 30 available - $250.00 per Booth:
1. MASNA
2. DT's
3. Red Sea
4. Tunze
5. Precision Marine
6. Zoa Nuts
7. B&B
8. Reef Nutrition
9. DSA
10. Omega I
11. Sea Chem
12. Hikari
13. Fish2morrow
14. Franks Tanks
15. Cherry Corals
16. Coral Reef Bazaar
C. All booths come with electricity, table and 2 chairs. All booths will come with curtain separation.
D. Name Tags - aggman (Alex) to check on pricing. Name tags will be picked up at door for prepaid attendance. Sherri has label maker. Will need to purchase "clear" label tape.
E. Committees for TMAC:
1. Registration (Sherri, Eve, Cheri)
2. Speakers (Steve)
3. Raffles (Sean with help from Registration)
4. Vendors (DrMark, Alex)
5. Water (David)
a. Alex to contact Eric (Aquarium Masters) about drum to put on cart
b. Few BOD's have large drums to hold saltwater & RO/DI for Sponsors
c. Saltwater, RO/DI, Heaters, Pumps
d. Need to know what Sponsors with livestock
e. Igloo for water at Registration Desk
6. Lunch (take Sponsors out to eat)
7. Printing / Advertising
a. Costs?
b. Booth Maps
c. Alex (Pre Show)
8. Equipment / Video (David)
9. Food (Per Convention Center - NO FOOD ALLOWED)
IV. Frag Swap June 20th San Marcos
A. $10 Charter Member $20 Web Member per table
V. Library / Pay It Forward
A. Equipment / Books at Ace's - Move to Storage? Steve to check
B. Steve to contact Rob on "Pay It Forward"
VI. Sponsorship / Vendor Liaison
A. Possible Forum for Sponsors/BOD's only?
VII. 2009 Scheduled Meetings (per Cheri Byrd)
A. March 21st - TMAC - San Marcos
B. April 26th - Bass Pro Shop - San Antonio - Make Fish Food - Possible BOD Meeting same day 1 PM?
C. May 30th - San Antonio Zoo - still need to discuss pricing for Charter Members & Web Members - MAAST costs $24.10 per person??
D. June 7th - David (SoLiD)
E. June 20th - Frag Swap - San Marcos
F. July 24th,25th,26th - Port A Trip - Port Aransas
G. August - Randy Ree - need venue
H. September ?
I. October ?
J. November ?
K. December 5th - Christmas Party Dunbar Room - San Marcos
VIII. Newsletter
A. Brought sample newsletter - approved by BOD
B. Eve & Alex working together
C. Link in Announcements? Discussions
D. Ideas and articles are needed and welcomed
IX. Budgets
A. Port A Trip - Community Center - up to $200 - Booking Price now $50
B. Cheri to check on deposit - $125.00 - when needed - to notify Sherri
C. Community Center holds 125 people - 200 without tables
D. Fenner - Food
X. By-Laws
A. 2 BOD meetings absence - dropped from BOD
B. Read up on ByLaws online to get familiar
C. PM not for public viewing - Directors Discussion ONLY
D. All BOD's are Moderators
XI. Non Profit Status 501-3 (C)
A. 2008 Year End Reports turned in to Steve today (2/15/09)
B. Steve to take YER's to CPA this week
C. 2 raffles allowed a year - will use Port A and TMAC for 2009
MEETING ADJOURNED